This quickstart turns one submitted check into a delivered record: review what the engineer captured, generate the immutable certificate, and get it in front of the tenant and the client without delay.
- 1Open the submitted check and review appliance readings, defects, photos, and signatures.
- 2Resolve anything ambiguous with the engineer before generating the record.
- 3Generate the gas safety record; it becomes immutable once created.
- 4Deliver the record to the tenant within the statutory window and to the client.
- 5Confirm delivery stamps and schedule any remedial follow-up for defects.
- Tenant delivery should happen within the statutory 28-day window after the check.
- Client delivery sends the PDF and a secure link to the landlord or letting agent.
- Action-required outcomes should trigger a remedial plan, not just a record.
Records are immutable once created, so the review step is where quality is enforced. Generate only when the appliance results, defects, photos, and signatures tell a complete and defensible story.
- Confirm each appliance has the readings its type requires.
- Confirm defect categories (AR, ID, NCS) and remedial actions are correct.
- Confirm the engineer signature is present and the certificate identity is right.
- Resolve anything ambiguous with the engineer before generating, not after.
A record that cannot be quietly edited after the fact is what makes it trustworthy evidence. Manifold leans into this: generation is idempotent per check, and corrections happen by generating a fresh record from corrected source data where appropriate.
Troubleshooting
- If a record is wrong, do not look for an edit button; correct the source and regenerate where the workflow allows.
- If a record pack is missing a certificate, confirm each underlying check has generated its record.
- If generation is blocked, the check is missing a required field, an appliance result, or a signature.